Committee Information

Welcome

This page has been designed to give you all the information you need to have an active role in your Association through your Committee.

Your role in the Association is an important one, and is it also important that information regarding meeting dates, meeting procedures, agendas, and general information about other committees are available to members.

You will also find information specific to our Sub-Committee, such as Terms of Reference, members and important contact details.

What is a committee?

A committee is “a group of people officially delegated to perform a function”.

The function of a committee can include:

-decision-making;
-investigating of events;
-performing assessments and reviews;
-consideration of reports;
-ensuring legislative or funding requirements are met; or
overseeing the implementation of plans or policy.

What does a committee do?

All committees should have “Terms of Reference”, which set out the role and function of the committee. New members should always review the Terms of Reference of their Committee to gain an understanding of the Committee’s role. Members also have a duty to ensure that the Committee is acting within its Terms of Reference.

Who is on a committee?

Generally the main people on the committee are:

President: The central figure for the Association. Chairs the committee meetings of which we have 6 per year. Addresses event gatherings welcoming and thanking all concerned. Writes the 'Presidential Piece' for each newsletter often citing topics that have arisen at committee meetings.

Vice President: Deputise for the President and assists chairing committee meetings, the Annual General Meeting or other formal activities of the Association. Supports the Association and the Association's committee in all it's activities, ensuring that the committee is mindful of all agreed actions and associated time frames.

Secretary: Coordinates committee meetings prior to and during meetings. Assembles the agenda and provides copies to committee members prior to meetings. Minutes the committee meetings and promptly distributes those minutes to committee for action on decisions made. Also has an active role in the general administration of the Association.

Treasurer: Keeps a close eye on the Association's budget. Ensures all expenses of the Association are paid promptly. Provides advice on financial matters involved with events. Produces annual Financial Statements for the Association

The Members of the committee: who debate and vote on agenda items.

Others: sometimes a committee meeting will involve other people who may attend to give reports and presentations (some Committees have non-voting members who attend to give advice, and may express opinions in debate, but who can not vote on the decision of the committee). Sometimes these people are technical or policy experts capable of giving advice, other times they are present to give an information presentation or update on a committee project.